Frequently-Asked Questions on CBP Global Settlement

Frequently-Asked Questions on CBP Global Settlement

1. What was settled?

NTEU and CBP have reached settlement of a dozen pending national grievances filed on behalf
of CBP Officers (CBPOs) and Agricultural Specialists (CBPASes) involving shift, scheduling
and overtime issues. Eligible employees will receive a cash distribution and/or compensatory
time.
CBP will pay $184 million into a settlement fund, which represents unspent salary and expense
(S&E) appropriations for fiscal years 11, 12, 13, 14 and 15. A settlement administrator has been
retained to calculate and make payments to individuals covered by the settlement agreement
through a share-based system, based on years of service.
This was an extremely complex settlement following many years of litigation and months of
challenging negotiations. Because of legal limitations on the funds CBP can use for this purpose
and how those monies can be spent, the terms and the payout formula are unusually complicated.

2. Which grievances are covered?

The settlement covers a dozen pending national grievances filed on behalf of CBPOs and
CBPASes concerning claimed violations of: (1) the scheduling requirements of 5 U.S.C. Section
6101 and Article 34, Section 5 of the contract; (2) the bid and rotations provisions of Article 13;
(3) implementation of the Revised National Inspection Assignment Policy (RNIAP); and, (4)
COPRA and/or the Fair Labor Standards Act (FLSA) for unpaid work. The settlement also
covers local grievances making the same claims for the same time period.

3. Which employees are entitled to cash distributions under the settlement?

The settlement covers current and former bargaining unit GS-1895 CBPOs and GS-401
CBPASes who served in one of those positions between October 1, 2010 and September 30,
2015. It includes retirees who were employed in one of these bargaining unit positions at some
point in FY 11 – FY 15 (10/1/10 – 9/30/15).

4. Why must one have been a bargaining unit CBPO or CBPAS at some point between
10/1/10 and 9/30/15 to be eligible to receive a payment under the settlement?
By law, appropriated but unspent S&E funds may only be used to pay obligations “properly
chargeable” to (i.e., incurred in) the fiscal year for which the funds were appropriated. Using the
funds to pay back pay to employees who were not employed by CBP during the 10/1/10 –
9/30/15 timeframe would not comply with this limitation.

5. Why are CBPASes covered under the settlement?

Agriculture Specialists are covered by several of the settled grievances: a FLSA/COPRA
grievance (filed in 2/08 and held in abeyance), and the Basham I and II 6101 grievances.

6. Why are other employees, like CBP Technicians, not included in the settlement?

The agreement only covers CBPOs and CBPASes because only grievances pertaining to them
are being settled. We considered seeking to include national grievances filed on behalf of
employees in other positions, but these grievances were for smaller amounts in total, which
would have made a distribution formula much more complicated. Those grievances are still
being processed toward resolution. For example, we recently settled a grievance on behalf of a
group of CBP Technicians for back pay. More information on the payments pursuant to that
agreement will be forthcoming shortly.

7. What about employees who have retired?

Retired employees are eligible to receive payments from the settlement fund provided they
occupied a bargaining unit CBPO or CBPAS position at some time between 10/1/10 and 9/30/15.

8. I will be retiring this calendar year. Will I be eligible for a payment under the
settlement?

Assuming you currently hold a bargaining unit CBPO or CBPAS position, you are eligible to
receive a payment from the settlement fund because you held a CBPO/CBPAS position between
10/1/10 and 9/30/15. You were also credited with 16 hours of compensatory time on or about
September 30 that you should use between now and your retirement.

9. I was a bargaining unit member during the 10/1/10 – 9/30/15 time period but
retired. Will I receive a payment at the same time as current eligible employees?
Yes. We expect that payments to all individuals covered by the settlement will be distributed at
around the same time. Because payment calculations for tens of thousands of recipients will take
some time, we do not expect payments to be sent until spring or summer, 2017.

10. Will employees who were detailed to supervisory or other non-bargaining unit
positions be included?

Individuals will only receive length of service credit under the distribution formula for years
served in a bargaining unit position.

11. Which employees are entitled to compensatory time?

All CBPOs and CBPASes employed in bargaining unit positions as of September 26, 2016, will
receive 16 hours of compensatory time. CBPOs and CBPASes who do not receive their full
payment under the settlement distribution formula because of the overtime cap will receive
additional comp time. It is unlikely that additional comp time amounts will be determined and
granted until next spring or summer.

12. May I use the comp time now?

We agreed to give CBP an extra two weeks from the effective date of the agreement to set up a
system for recording comp time usage. After January 1, 2017, the comp time must be used
before other leave.

13. Am I required to use the 16 hours of comp time?

The 16 hours of comp time must be used before other leave is taken after January 1, 2017. If it is
not taken because CBP would not approve its use within 26 pay periods (1 year) from when it
was granted, it will be cashed out.

14. Why must comp time be used before other leave after January 1, 2017?

Unused comp time must be cashed out if not used. The prospect of cashing out unused comp
time for thousands of employees at the end of the fiscal year presents significant financial
challenges for CBP. To avoid this, the parties agreed to require comp time usage before other
leave. Since the amount of comp time for those who did not receive their full payment will
likely not be determined until the spring, 2017, there is no expectation that the additional comp
time be used before other leave after January 1.

15. How will cash distributions be determined?

Individual amounts will be determined using a share-based formula, with the number of
individual shares based on years of service, including service preceding 10/1/15. Generally,
those with a longer length of service will receive a larger share since they likely suffered more
harm.
There are two limitations on payments; the annual overtime cap of $35K (or $45K if the
individual received a waiver) and payments already made pursuant to covered national or local
grievances.

16. Will the fact that I reached the annual OT cap in one or more of the fiscal years
from FY 11 – FY 15 affect my payment under the settlement?

Possibly. Although NTEU does not agree that back OT payments should be subject to the
annual OT earnings cap, we agreed to subject payments to the cap solely for this agreement
because there was insufficient time to litigate our position. A distribution formula will be used
that minimizes the number of employees who do not receive their full payment. Those who do
not receive their full payment because of cap limitations are entitled to additional comp time.

17. How much additional comp time will be granted to employees who did not receive
their full payment because of OT cap limitations?

Employees who came within $500 of the cap in fewer than 4 of the 5 years from FY 11-15 will
receive comp time equivalent in value to the amount of their individual payment that was
precluded by the cap up to an additional 24 hours. Employees who did not receive the full
amount and who came within $500 of the cap in 4 of the 5 years will receive up to 40 additional
hours. And employees who did not receive their full amount and came within $500 of the cap in
all 5 years will receive up to 84 additional hours.
The additional comp time will be calculated using the COPRA OT hourly rate, or twice the
employee’s regular hourly rate.

18. Who will perform the distribution calculations and distribute the funds?

A firm, Brown/Greer (BG) in Richmond, Virginia, has been retained to serve as the special
administrator (SA) of the settlement agreement to perform these functions. BG specializes in
this type of work. The SA will communicate with individuals covered by the settlement and will
resolve any disputes about payment amounts.

19. Is the settlement administrator being paid out of the settlement funds?

No, CBP is paying the costs of the services provided by BG separately.

20. How much of the $184 million will be paid to employees? What money comes out of
the settlement fund?

CBP’s required employer contributions must be paid from the settlement fund. Deductions and
withholding required of CBP, as the employer, are Medicare, FICA/Social Security, and
retirement contributions. Retirement contributions are not required for OT earnings over
$17,500 in a given year. Until we know how many CBPASes and CBPOs earned more than
$17,500 in each year, it is not possible to determine how much of the settlement fund will be
devoted to CBP’s retirement contributions, which makes up the largest portion of their required
contributions.

21. What money comes out of the employee’s cash distribution?

By law, income taxes, Social Security, Medicare, and retirement contributions must be withheld
from employees’ payments. Again, no retirement contributions will be withheld if an employee
already earned more than $17,500 in OT in a given year.

22. When and how will my cash distribution be paid?

The settlement administrator will calculate and issue the payments in the spring or summer of
2017. Payments will likely be made by check, not EFT.

23. If I received a payment under a national or local grievance that is included in the
settlement, will I still receive a payment from the settlement fund?

Payments received pursuant to a grievance included in the settlement will be subtracted from
payments made from the settlement fund. Check with your local chapter if you believe you may
have received such a payment. Such payments do not affect one’s entitlement to 16 hours of
comp time under the agreement.

24. What does the agreement say about scheduling, which was the subject of several of
the national grievances that were settled?

During these negotiations, we also worked to protect your rights under the contract and the law.
One of the more contentious aspects of the negotiations was the scheduling requirements of 5
USC Section 6101 and Article 34 of the term contract.
In the last decision we received on whether CBP must comply with these scheduling
requirements, an arbitrator ruled that CBP had established the need to deviate from several
scheduling requirements to avoid a substantial increase in costs or being seriously handicapped
in carrying out CBP functions. The arbitrator further ruled that these determinations must be
made on a case-by-case basis and must be documented.
Working from that decision, we negotiated language that identifies the 3 scheduling
requirements and the conditions under which deviations are permitted:
• Workweeks must be scheduled at least one week in advance unless a change is necessary
to meet situations beyond CBP’s control;
• Workweeks must include 2 consecutive days off unless it is necessary to respond timely
to posed threats or to avoid substantially increased costs;
• Work hours in each day of the week must be the same, unless CBP has no control over
the situation or to avoid substantially increased costs.
Upon request, CBP must explain why a deviation from scheduling requirements was necessary
under the circumstances. We also identified four limited situations where deviation from the
scheduling requirements is considered appropriate: (1) mandatory training; (2) court or litigation
related activities; (3) AT-CET or PERT assignments; and (4) when an employee voluntarily
requests a schedule change consistent with the terms of the contract.
NTEU may still challenge deviations from the general scheduling requirements if we do not
believe the conditions for deviations are satisfied.

25. Will the new scheduling language in the contract affect employees on Compressed
Work Schedules (CWS)?

No. The Article 34 and Section 6101 scheduling requirements apply to those working 40 hour
workweeks. CWSes for uniformed officers are negotiated under a separate law, the Flexible and
Compressed Work Schedules Act (FCWSA), and a different contract article. The FCWSA
makes clear that Section 6101, including the authority to deviate from scheduling requirements,
does not apply to CWS. The FCWSA allows an agency like CBP to seek to terminate or modify
a CWS for certain reasons, but they must bargain with NTEU before implementing any changes.
Article 14, Section 5 of the current contract also allows CBP to temporarily suspend CWS to
meet unexpected work requirements or changes in staffing levels, with 2 weeks advance notice.

26. What happens now?

The distribution formula will be finalized. CBP must also provide the SA with the employment
data necessary to compute individual amounts due under the settlement, perform necessary
withholdings from those amounts, and distribute individual payments. As noted earlier, it could
take some months to complete this process.

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